One row per individual, per day. The census your reconciliation starts from.
| Individual | Home | Program | Status |
|---|---|---|---|
| J. Alvarez | Willow House | HCS | Present |
| D. Nguyen | Willow House | HCS | Present |
| R. Patel | Cedar Lane | HCS | Hospital |
| A. Johnson | Cedar Lane | HCS | Present |
| S. Kim | Maple Court | HCBS SL | Home visit |
Per-day individual census across homes: present, hospital, home visit or therapeutic leave, temporary discharge. One row per individual per day, in the same system that already tracks who was there, and the day-by-day record your billing team reconciles against.
Mark it on the shift, or let a signed Form 4119 Not-in-Home entry fill it in. Either way, one row per individual per day, and the compliance sweep flags any census day with no note. Sereniq does not calculate billable days; it gives your billing team the presence record to reconcile against.
For Texas IDD agencies, Census is not an isolated screen. It touches the individual record, staff permissions, home assignments, supervisor review, and the evidence packet you may need during an HHSC look-back. Sereniq keeps those pieces in one workflow so the record reads cleanly months after the shift is over.
In scope here: census · presence · leaves · hospital. In practice, that means the product has to work for the DSP on a phone, the supervisor approving work, the nurse or program lead checking exceptions, and the administrator who needs a defensible export without rebuilding the story from paper binders.
The core controls are specific: Per-day per-home census, Present, hospital, home visit or therapeutic leave, temporary discharge, Filled from signed Form 4119 Not-in-Home entries or marked on the shift. Those details are what turn daily documentation into evidence that can support HCS Residential Support, HCBS Supervised Living, and Host Home / Companion Care operations.
Yes. Sereniq includes Census as part of its daily operations workflow for Texas HCS Residential Support, HCBS Supervised Living, and Host Home / Companion Care providers. Per-day individual census across homes: present, hospital, home visit or therapeutic leave, temporary discharge. One row per individual per day, in the same system that already tracks who was there, and the day-by-day record your billing team reconciles against.
The workflow keeps evidence close to the original shift, individual, home, staff member, and approval trail. The pieces that matter most are: Per-day per-home census; Present, hospital, home visit or therapeutic leave, temporary discharge; Filled from signed Form 4119 Not-in-Home entries or marked on the shift.
Sereniq is built around Texas IDD operations instead of a generic form builder. Manual reconciliation: Spreadsheet pivots, three days a month.
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