Drills, incidents, behavior records, and a binder per individual.
The program’s safety record and its people in one place: fire drills timed to the second and printed on Form 4719, incident reports with a review queue, a behavior record laid out like the paper, a face sheet and document binder per individual, and a record for every agency that places people with you.
Drills are timed alarm to rally point. A fire drill over the program’s limit is refused before it is saved, so staff run it again, and each one prints on HHSC Form 4719 with day program locations (dining, laundry, office) and counts against the monthly target the program sets. Hurricane and tornado drills are recorded the same way. Incidents use the standard report with one extra tick, emergency services were involved, which marks the alert critical. The program nurse is told of every incident filed, open and late reviews sit in the Needs you list until a manager signs off, and a filed incident can never be deleted.
The Maladaptive Behavior Record is laid out like the paper form, with a manager sign-off and a one-page print. Ticking a restraint item tells staff that an incident report and a restraint record are also needed and rings the managers and the program nurse. It never blocks the save and is never a substitute for a reportable incident.
Every person has a face sheet (identity, demographics, medical profile, allergies, diet, mobility, communication, emergency contacts), a placing agency, a level of need with the staff ratio that follows it, expected days, and a document binder with the kinds the program expects: consent packet, PDP, face sheet, medication list, in-service note, behavior support plan. Social Security, Medicaid, and Medicare numbers are encrypted and masked, revealed only by admins and supervisors, with every reveal audited. Each partner agency has its own record: address, license number, case manager, nurse, enrollment date, service agreement, and the people it places. A residential HCS provider enrolls its own individuals from its homes in one step.
| Tool | How it works there | How Sereniq does it |
|---|---|---|
| Paper binders | The drill log, the incident file, and the consent packet live in three cabinets. | Every drill printed on HHSC Form 4719 with day program locations |
| Residential EHR modules | Built for a home with bedrooms and a MAR. A day program has a floor, a van, and placing agencies. | Maladaptive Behavior Record laid out like the paper, with manager sign-off |
Yes. Sereniq includes ISS Safety and Records as part of its iss day programs workflow for Texas ISS (Individualized Skills and Socialization) day programs, standalone or added to an HCS provider’s account. The program’s safety record and its people in one place: fire drills timed to the second and printed on Form 4719, incident reports with a review queue, a behavior record laid out like the paper, a face sheet and document binder per individual, and a record for every agency that places people with you.
The workflow keeps evidence close to the original shift, individual, home, staff member, and approval trail. The pieces that matter most are: Fire, hurricane, and tornado drills timed to the second; a fire drill over the program limit is refused and run again; Every drill printed on HHSC Form 4719 with day program locations; Incident reports reviewed once by a manager, never deleted, with late reviews in the Needs you list.
Sereniq is built around Texas IDD operations instead of a generic form builder. Paper binders: The drill log, the incident file, and the consent packet live in three cabinets.
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