The ID/RC is the form that sets an individual’s level of care and level of need, and it expires every year. Sereniq keeps it as a fillable record on the individual: the coded items use HHSC’s own option lists, the four-page print is a facsimile of Form 8578, renewal rolls the dates a year, and reminders start 60 days before it lapses.
Form 8578 is four pages of coded boxes: purpose of assessment, legal status, previous residence, level of care, level of need, adaptive behavior level, instruments used, and the nursing, behavior, day, and employment items that decide the LON. Filled by hand, it is easy to enter a code that does not exist, miss the renewal date, or lose track of which version the state actually approved.
Sereniq turns each coded item into a typed option list transcribed from HHSC’s current Form 8578 instructions, so a code that is not on the list cannot be entered. The score boxes stay free text with sensible bounds. Finalizing the form writes the requested level of care, level of need, and adaptive behavior level to the individual record, and a review step records what the state assigned with its effective and expiration dates.
The lifecycle mirrors the IPC: draft, finalized, superseded. Renew copies the last finalized form with the requested dates rolled one year and every signature and state result cleared. The print is a one-to-one facsimile of Form 8578, and the binder shows the fillable form next to the signed copy you upload.
Reminders follow the state expiration date on the form: 60 days, 30 days, and 7 days out, plus a missing-form reminder for any HCS individual without a current ID/RC. Protected identifiers are masked on the print and revealed only to staff with permission, with an audit entry each time.
Texas HCS administrators, program managers, and nurses who complete the ID/RC for every individual every year and want Form 8578 filled from the record, renewed on time, and printed without a code that does not exist.
Yes. The ID/RC prints as a one-to-one four-page facsimile of Form 8578 with the coded items, scores, requested levels, and signature lines filled from the record.
Level of care is the eligibility finding, an intellectual disability or a related condition. Level of need is the staffing and reimbursement band assigned from the adaptive behavior level and the nursing, behavior, day, and employment items. Sereniq tracks the levels you requested and the levels the state assigned separately.
60 days, 30 days, and 7 days before the state expiration date on the form, or before the requested end date if the state result is not recorded yet. Reminders go to administrators and HR in the app, and they clear when the renewal is finalized or the state result is recorded.
No. The signed copy stays as an upload, and the binder shows the fillable form beside it. Use the record to fill and print the form, collect signatures, then upload the scan.
No. Sereniq fills and prints the form. Submission through the state portal stays with your team, and the review step records what came back.
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