Van in, trip out, everyone back, day done.
The ISS day is four taps. Van in checks the group in, Trip out starts a community outing with the staff and people who went, Everyone back ends it, and Day done checks everyone out. Staff record only what was different from the usual day.
| Name | Placing agency | Status | Since |
|---|---|---|---|
| A. Lee | Willow HCS | In the building | 7:52 AM |
| J. Rivera | Cedar Lane Services | In the community | 9:40 AM |
| R. Patel | Willow HCS | In the community | 9:40 AM |
| D. Nguyen | Maple Court | Still expected | |
| S. Kim | Your own homes | Checked out | 1:55 PM |
Today is the front door. The board has four columns, Still expected, In the building, In the community, and Checked out, with one 44px name tile per person. Expected tiles group by the van that brings them, so one tap picks a whole placing agency. The door view turns the tablet by the entrance into big tap-to-arrive tiles. Check-in always opens an on-site block, because people walk into the building; trips take them out.
Trip out is one sheet: who leads, who goes, where. Several staff can go, and one of them writes the note. The staff and group counts are written onto every member of the trip as the ratio the group ran, so the off-site line on each Form 8615 is filled for you. The state ratio for each level of need is shown as a guide, and a program that wants a hard stop can turn on a switch that refuses a trip when staff are under it. A planned outing on the activity calendar pre-fills the trip, reminds the floor when it is about to leave, and flags a trip still out past its planned end. On the phone, the trip’s staff can open a safety card for each person while the group is out (allergies, diet, support notes, emergency contacts, the placing agency’s nurse and case manager), and every view is logged.
Fixing a day keeps the history. Live taps are stamped by the server, never typed. One person leaving before closing time is asked for a reason; a whole-group checkout never is. Someone who never checked out is an hourly alert to managers and a hold on that agency’s bill until it is fixed. A time correction must say why and goes to a history that cannot be edited or deleted. The master census shows everyone enrolled with day marks and standing marks (off, school, sick, hospital, vacation, appointment), “not coming today” covers one person or a whole van, and a recorded time always beats a mark. On-site and off-site hours are totaled separately on the daily sheet, the weekly attendance packet per placing agency, and the monthly sign-in sheet. Ask Sereniq answers plain questions about the board, trips, and census from the record, never changes anything, and is included for every agency.
| Tool | How it works there | How Sereniq does it |
|---|---|---|
| Paper sign-in sheets | Rebuilt into the weekly log on Friday and into the invoice at month end. One missing checkout bills nothing. | Four taps: Van in, Trip out, Everyone back, Day done, on the web and on the phone |
| Statewise (formerly TaskMaster Pro) | Public materials describe attendance and ISS billing logs; a four-tap group day with trips that write the ratio is not described. | Trips carry staff and group counts, so the off-site ratio is written for you |
| Generic day program software | Built around a daily unit. ISS is hourly, split between on-site and off-site, and the ratio travels with the group. | Trip safety card on the phone while the group is out, every view logged |
Yes. Sereniq includes ISS Attendance as part of its iss day programs workflow for Texas ISS (Individualized Skills and Socialization) day programs, standalone or added to an HCS provider’s account. The ISS day is four taps. Van in checks the group in, Trip out starts a community outing with the staff and people who went, Everyone back ends it, and Day done checks everyone out. Staff record only what was different from the usual day.
The workflow keeps evidence close to the original shift, individual, home, staff member, and approval trail. The pieces that matter most are: Four taps: Van in, Trip out, Everyone back, Day done, on the web and on the phone; Door view: big tap-to-arrive tiles for the tablet by the entrance; Trips carry staff and group counts, so the off-site ratio is written for you.
Sereniq is built around Texas IDD operations instead of a generic form builder. Paper sign-in sheets: Rebuilt into the weekly log on Friday and into the invoice at month end. One missing checkout bills nothing.
A walkthrough built around your programs. We reply within one business day.
Have a quick question first? Ask it here